The Tadeusz Manteuffel Institute of History of the Polish Academy of Sciences in Warsaw attaches great importance to respecting the privacy of persons cooperating and corresponding with us, as well as that of visitors to the https://ihpan.edu.pl/ website, and to the protection of personal data obtained by the Institute of History of the Polish Academy of Sciences. It is our intention that every person know exactly what data we obtain and how such persons may protect their privacy.
In accordance with Article 4 (7) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (OJ L 119/33), we would like to notify that:
1. The Tadeusz Manteuffel Institute of History of the Polish Academy of Sciences, address: Rynek Starego Miasta 29/31, 00-272 Warszawa, represented by the Director of the Institute of History of the Polish Academy of Sciences, shall be the controller of your personal data, i.e. the entity that determines the purposes and means of the processing of personal data collected at the www.ihpan.edu.pl website and of data delivered to us in any other manner. Third parties cooperating with the Institute of History of the Polish Academy of Sciences on the basis of data processing agreements may also be controllers of personal data.
2. Personal data shall be subject to processing in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (hereinafter: GDPR) as well as the (Polish) Personal Data Protection Act of 10 May 2018 (Journal of Laws of 2018, item 1000).
3. Your personal data may undergo processing provided you granted your consent thereto, if such processing is necessary to exercise a right or to comply with an obligation under the law or for the pursuit of legitimate purposes implemented by the Institute of History of the Polish Academy of Sciences.
4. Your personal data has been provided to the Institute of History of the Polish Academy of Sciences voluntarily.
5. You have the right to access the content of your data and to rectify such data. According to Articles 13–18 of GDPR, each person may request that their data be completed, updated or rectified or that the processing of such data be temporarily or permanently ceased or that such data be erased (‘right to be forgotten’), if such data is incomplete, outdated, incorrect or was collected in violation of the Act or is no longer necessary in order to implement the purpose for which it was collected.
6. According to Article 20 of GDPR you are entitled to transfer your personal data if it is technically feasible.
7. According to Article 21 of GDPR you have the right to object in writing – on grounds relating to your particular situation – to the processing of your personal data.
8. You have the right to lodge a complaint against the Institute of History of the Polish Academy of Sciences, being the controller of personal data, with the supervisory authority, i.e. the Personal Data Protection Office.
9. In the conduct of recruitment processes to certain positions we have the right to demand the provision of data in accordance with the (Polish) Regulation of the Minister of Labor and Social Policy dated 28 May 1996 concerning the scope in which employers are obliged to keep documentation in matters related to the employment relationship and the manner of maintaining personal files (Journal of Laws of 1996 no. 62 item 286, as amended).
What kind of personal data do we collect in the Institute of History of the Polish Academy of Sciences?
1. When you contact us by phone, e-mail, fax or by letter and provide your personal data to us (name, surname, e-mail address, correspondence address, phone number, etc.), such data shall be collected and processed in accordance with the purpose of collection thereof, i.e. inter alia:
– in order to carry out subsequent correspondence,
– in order to respond to an inquiry sent to us,
– in order to accept and perform an order,
– in order to accept and perform a contract,
– in order to carry out recruitment,
– in order to carry out selection for doctoral studies,
– in order to conduct procedures for the award of a Ph.D. degree (doktor), postdoctoral degree (doktor habilitowany) and professorial degree,
– for the purpose of publishing activities pursued by the Institute of History of the Polish Academy of Sciences,
– for the purpose of research and scientific activities pursued by the Institute of History of the Polish Academy of Sciences.
2. When you visit our www.ihpan.edu.pl website, our servers shall automatically save system logs – anonymous information, such as: time spent on the website, URL address, browser data, computer data, etc.
3. Collected logs shall be stored for an indefinite period of time as auxiliary material for the purposes of administering the server, and information contained therein shall not be disclosed to any party, save for persons authorized to administer the server and the network of the Institute.
4. Data provided in profiles for employees on the website of the Institute of History of the Polish Academy of Sciences shall also be stored.
Storage of personal data in the Institute of History of the Polish Academy of Sciences
1. All personal data that you provided to us shall be stored by the Institute of History of the Polish Academy of Sciences for a period that is either specified in provisions of law or required for the purpose for which they have been collected, or until you request that they be deleted.
2. Data of no archival value shall be deleted from the system, and data processed manually shall be destroyed so that no unauthorized person may access them.
Security of personal data in the Institute of History of the Polish Academy of Sciences
We have implemented generally accepted standards of technical and organizational security that comply with the requirements of Polish and European law in order to protect personal data and information from loss, improper use, change or destruction. In particular, we ensure compliance with relevant non-confidentiality obligations and the use of technical and organizational safety measures, in order to prevent unauthorized and unlawful processing of information and data about a person. Access to personal data processed in the Institute of History of the Polish Academy of Sciences shall only be granted to authorized employees within the scope of their tasks and to editorial offices of magazines in respect of preparing and implementing publishing processes.
Access to information
If you would like to update, complete, rectify or delete data that you provided to us, please do so by sending a relevant request in writing to the address of the Institute of History of the Polish Academy of Sciences.
Moreover, in accordance with Article 37 of GDPR, the Personal Data Controller has designated the Data Protection Officer that you may contact in writing by traditional post or by e-mail at: email@example.com. The Officer shall respond to your queries concerning the processing of your personal data by the Institute of History of the Polish Academy of Sciences.
2. Cookies constitute IT data comprising, in particular, text files kept on the Website User’s end device and assisting in the use of pages on the Website. Cookies most commonly contain the name of the website they originate from, the period they are kept on the end device and the unique number.
3. The entity that places cookies on the Website User’s end device and has access to cookies is the Website’s operator.
4. Cookies are used for the following purposes:
– creating statistics that help understand how Website Users use webpages, which is used to improve the webpages’ structure and content;
– maintaining the Website User’s session (after logging in), thanks to which the User does not have to enter login and password on each subpage of the Website;
– determining the User’s profile in order to display matching materials in advertising networks, in particular in the Google network.
5. Data obtained from cookies shall not be, in any manner whatsoever, linked with personal data of users obtained when, for example, creating e-mail correspondence, logging in on the website or using the website.
6. Default parameters of cookies shall allow only the server that created such cookies to read information contained therein.
7. Based on behavior on visited websites, cookies provide servers with information that can be used to better adapt the displayed page to individual preferences.
8. Two basic types of cookies are used on the website: session cookies and persistent cookies. Session cookies are temporary files that are stored on the end device of the User until logging out, leaving the website or closing the software (browser). Persistent cookies are stored on the end device of the User for a definite period specified in parameters of the cookies or until they are deleted by the User.
9. The conditions of storage or receipt of cookies may be changed by configuring browser settings.